Inter-Entity Trade

Automates Sage 300 transaction flows when related entities trade with each other

Why use Inter-Entity Trade?

  • You initiate a transaction in one entity
  • Inter-Entity Trade creates the corresponding entries and reciprocal documents in the other, based on rules you set up
  • Accounts remain in balance at all times
  • Improves accuracy and auditability in complex organizational structures
  • Simplifies collaboration and enhances visibility of operations across a group of companies
  • Comprehensive audit logging for transparency, compliance, and reconciliation

Inter-Entity Trade Features

Configuration Options

Inter-Entity Trade operates within one and/or across multiple Sage 300 databases.

  • Map which companies will trade with each other
  • Select which documents flow through
  • Map information to flow through from document to document

Trade AP to AR (or AR to AP)

  • Map AP Vendor in source company to AR customer in target company (or vice versa)
  • Map source document GL Account to target document GL Account
  • Automate elimination entries in a consolidation or elimination company
  • Specify a multiplier to mark up or mark down the target document
  • Specify Sage 300 fields to flow through from source to target document. (This can include Project & Job Costing fields).

Create documents from:

  • AP Invoices to AR Invoices
    (or vice versa)
  • AP Credit Notes to AR Credit Notes
    (or vice versa)
  • AP Payments to AR Receipts
    (or vice versa)

Trade OE/PO options

  • Include Sage 300 Project and Job Costing fields to be transferred from the Source document to the Target document.
  • Include Sage 300 IC Serial and Lot Number fields to be transferred from the Source document to the Target document.
  • Override the category on the Target OE documents to easily identify intergroup transactions for consolidated reporting.
  • Override the location on the Target OE or PO documents to easily identify intergroup transactions for consolidated reporting.
  • Map IC items across companies if not identical.
  • Allow bi-directional processing. E.g. if POs in Company 1 against Vendor 2 automatically created Sales Orders (SOs) in Company 2 against Customer 1, you can either:
    - “Receive” the PO, which will cause the SO to be shipped, or;
    - Ship the SO, which will cause the PO to be receipted.

Trade OE to PO (or PO to OE)

  • Account to Account mapping: Map OE customer in Source company to PO vendor in Target company (or vice versa).
  • "Ship Via" to Account Mapping: Map OE "Ship Via" in Source company to PO Vendor in Target company (or vice versa).

Create documents from:

  • OE Orders to PO Orders
    (or vice versa)
  • OE Shipments to PO Receipts
    (or vice versa)
  • OE Invoices to PO Invoices
    (or vice versa)
  • OE Credit Notes to PO Returns
    (or vice versa)

Explore the full Inter-Entity Suite

Business Scenario Examples

Company A (Source company) sells goods to Company B (Target company)

  • OE Sales Order and OE Shipment documents being created in Company A.
  • Inter-Entity Trade (IET) automates the generation of the corresponding Purchase Order and goods Receipt documents in Company B.
  • Once the OE/AR Invoice has been issued by Company A, IET also generates the corresponding PO/AP Invoice in Company B.

Company B carries out services for Company A

  • Either Company can raise the Invoice.
  • IET will issue the corresponding AR or AP Invoice for the other party.
  • Company A can pay the Invoice, and have IET automatically create the Receipt in Company B.
  • Alternatively, Company B can enter the Receipt, and have IET create the Payment in Company A.

Testimonials

I must congratulate the Orchid team on what is quite an amazing module. The various Inter-Entity Trade scenarios have been very well thought through.

GIRIDHAR MURTHY, AFFORDABLE BUSINESS SOLUTIONS, BANGALORE, INDIA

As much as we believed that Inter-Entity would solve the issues experienced, it was only once implemented that the true advantages were known.

ABRIE PRETORIUS, AFFINIAN ICT SOLUTIONS, CAPE TOWN, SOUTH AFRICA

Where we used to have to manually reconcile and invoice, all inter-company transactions are now being performed automatically. We are saving a lot of time...

JACQUES BLOM, FINANCIAL MANAGER, CLUB MYKONOS, LANGEBAAN, SOUTH AFRICA

Just sold another Inter-Entity Trade. Thank you for making cool products!

ABRIE PRETORIUS, ADINGA ICT SOLUTIONS, CAPE TOWN, SOUTH AFRICA

Product Screenshots

IY Trade Screenshot 1
IY Trade Screenshot 2
IY Trade Screenshot 3
IY Trade Screenshot 4
IY Trade Screenshot 5
IY Trade Screenshot 6
IY Trade Screenshot 7
IY Trade Screenshot 8

Minimum

Requirements

  • Features relate to the latest supported version (currently v2022).
  • Inter-Entity Trade 2022 requires Sage 300 2022 System Manager, General Ledger, Accounts Receivable, and Accounts Payable.
  • Inter-Entity Trade optionally works with Sage 300 2022 Order Entry, Inventory Control, Purchase Orders, and Orchid Inter-Entity Transactions.

How to buy

Talk to your local Sage 300 partner Send message

International Contacts

Please contact us directly if your business is in the UK, Europe or other regions not listed here. 

North/South/Central America and the Caribbean

Robert Lavery 

Phone: (416) 453-7876
Email: Robert.lavery@sympatico.ca

Address:
Robert Lavery & Associates
14 Woodway Trail
Toronto, Ontario CANADA M8Y 2B8

Asia Region

A-Plus Software Limited (ID#82011633)

Phone: + 852-2366 8392
Email: info@a-plussoft.com
Website: www.a-plussoft.com/en/orchid.php

Address:
5/F Goldsland Building
22 Minden Avenue, Tsim Sha Tsui,
Kowloon Hong Kong

Australia and New Zealand Region

Sage Software Australia - Business Management Solutions (ERP & CRM)

Phone: 137 243 (13 SAGE)
Website: https://www.sage.com/au

Level 11, Zenith Tower B,
821 Pacific Hwy,
Chatswood NSW 2067

Africa Region

Sage South Africa (Pty) Ltd

Phone: +27 11 304 3000
Website: https://www.sage.com/za


6th Floor, Gateway West
22 Magwa Crescent
Waterfall 5-lr, Midrand, 2066

Middle East Region

Sage Middle East

Phone: +971 43900180
Website: https://www.sage.com/en-ae/support/contact-us

Office No. 118 Building No.11
Dubai Internet City (DIC)
Dubai, PO Box 500198
United Arab Emirates (UAE)