Bin Tracking

Track inventory items accurately across multiple bins within Sage 300

No need for a separate warehouse management system
just to track multiple bins in one Inventory Control Location

  • Warehouse staff know exactly where to store and find any inventory item
  • Streamlined picking and put-away means faster turnaround, reduced handling costs
  • More accurate inventory records mean fewer items lost or misplaced
  • Increased customer satisfaction through faster shipping and fewer rejected orders
  • All bin information is held within Sage 300
  • Bins could include shelves, slots, containers, barrels, pallets, drawers etc.
  • Improve efficiency further still when using hand-held scanning devices, via integration with other 3rd Party modules
  • No need to purchase, learn, maintain and reconcile a separate warehouse management system just to track multiple bins

Bin Tracking Features

Configuration Options (Bin & Item level)

Per Bin

  • Individual items (or all) to be kept in the bin
  • Pick order: to optimize picking route
  • Put-away order: to optimize put-away route
  • Whether or not to allow receipts: to reserve bins for picking only
  • An optional "quick entry" shortcut key: to save typing long bin location codes

Per Item within a Bin:

  • Allowed in this bin: to reserve bins for specific items
  • Unit of measure: to reserve bins for bulk stock
  • Re-order quantity: to assist with Bin Replenishment Report
  • Re-order level: to assist with Bin Replenishment Report
  • Maximum quantity 

Flexible Bin Allocation Options

Per enabled Sage 300 transaction, set the picking/put-away method (choice of pick/put-away location) to:

  • Auto Pick / Put-away and Post
  • Auto Pick / Put-away
  • Manual

Put Away Bin Allocation can be based on:

  • Last Bin picked from
  • Last Bin Put Away to
  • Bin setup Put Away order

Picking Bin Allocation can be based on:

  • Most recent Put Away
  • Oldest Put Away
  • Bin setup Pick order

Sage 300 Transactions enabled for Bin Tracking

  • O/E Shipment
  • O/E Credit Note
  • O/E Debit Note
  • I/C Receipt
  • I/C Shipment
  • I/C Shipment Return
  • I/C Transfer
  • I/C Adjustment
  • I/C Stocktake
  • I/C Assembly
  • I/C Disassembly
  • I/C Internal Usage
  • P/O Receipt
  • P/O Return
  • RMA O/E Credit Note
  • RMA P/O Return

Configuration Options (Bin Transfer)

Per Sage 300 transaction, configure the Bin Transfer document to: 

  • Automatically pop up for completion with the Sage 300 transaction, or;
  • Be created for subsequent data entry

Configurable status for new Bin Transfer Documents:

  • Not ready
  • Ready for picking /put-away
  • In progress
  • Complete

Define Optional Fields on multiple Record Types

Optional Fields can be defined for any of:

  • Bin records
  • Bin Transfer header records
  • Bin Transfer detail records

Note: If the same Optional Field is defined on both the Bin Transfer and the Source transaction (e.g. OE Shipment, PO Receipt, IC Assembly, IC Adjustment) then the Optional Field value will be set accordingly on the Bin Transfer

Tracking, Enquiries & Reporting

  • All warehouse movements are tracked by Bin Transfer document
  • Enquire on bin quantities per item & location
  • Report on bins to be re-stocked

A Sage 300 Module

  • Bin Tracking is developed in the Sage 300 SDK, providing the familiar Sage 300 look & feel plus standard security, customization capabilities, data integrity checking and more
  • All Bin Tracking data is stored in the Sage 300 database, allowing it to be easily backed up and included in Dump & Load functions

Product Screenshots

Bin Tracking Screenshot 1
Bin Tracking Screenshot 2
Bin Tracking Screenshot 3
Bin Tracking Screenshot 4


Orchid's solutions are developed in the Sage 300 (Accpac) SDK with a consistent Accpac look and feel. These modules are an excellent way to enhance Sage 300 ERP's functionality.


Orchid programs work exceptionally well and they are quick on the mark to make changes/additions or fix anything that is not working 100%.


We are extremely satisfied with the quality of Orchid's products and look forward to selling more...


Orchid stand behind what they build. They are always keen to listen to a need or challenge faced by a client or prospect, and adapt or enhance their products where it makes sense to do so.


Integration with other Modules

Bin Tracking integrates seamlessly with:

  • Sage 300: IC, OE, PO, Serialized Inventory & Lot Tracking
  • Orchid Systems: Return Materials Authorization

Bin Tracking is also compatible with other modules developed in the Sage 300 SDK, including:

  • AutoSimply: Barcode Operation; Manufacturing Order (Issuances, Receipts)
  • Technisoft: Service Manager (Invoices, Credits, "Cost Only" transactions)
  • Accu-Dart: Inventory Management Solution
  • Edisoft: Order Fulfillment

Minimum Requirements

  • Features relate to the latest supported version (currently v2022).
  • Bin Tracking 2022 requires Sage 300 2022 Inventory Control.
  • Pop-up option for Bin Transfer creation is currently only compatible with Sage 300 Classic Desktop.

How to buy

Talk to your local Sage 300 partner Send message

International Contacts

Please contact us directly if your business is in the UK, Europe or other regions not listed here. 

North/South/Central America and the Caribbean

Robert Lavery 

Phone: (416) 453-7876

Robert Lavery & Associates
14 Woodway Trail
Toronto, Ontario CANADA M8Y 2B8

Asia Region

A-Plus Software Limited (ID#82011633)

Phone: + 852-2366 8392

5/F Goldsland Building
22 Minden Avenue, Tsim Sha Tsui,
Kowloon Hong Kong

Australia and New Zealand Region

Sage Software Australia - Business Management Solutions (ERP & CRM)

Phone: 137 243 (13 SAGE)

Level 11, Zenith Tower B,
821 Pacific Hwy,
Chatswood NSW 2067

Africa Region

Sage South Africa (Pty) Ltd

Phone: +27 11 304 3000

6th Floor, Gateway West
22 Magwa Crescent
Waterfall 5-lr, Midrand, 2066

Middle East Region

Sage Middle East

Phone: +971 43900180

Office No. 118 Building No.11
Dubai Internet City (DIC)
Dubai, PO Box 500198
United Arab Emirates (UAE)